Summary: The School Receptionist provides clerical, communications and other office support as described below. A positive, cheery, can-do attitude is a key requirement for this staff member.

Specific Responsibilities, to include but not limited to:
Communication

1. Set up and maintain school voicemail message.
2. Answer phones efficiently in a cheerful and polite manner. Take messages and deliver to appropriate persons. Check recorded messages and return calls to provide information as needed.
3. Relay information from faculty or staff to parents as needed.
4. Communicate through email and phone services (e.g. “robocalls”) with parents/faculty/staff to keep people informed of what is happening at school, per Director instructions.
5. Create short, high interest, stories that support the work done by the students and teachers for the school newsletter.
6. Maintain database of people who receive school newsletter either paper copy or electronically and distribute newsletter.
7. Stay informed about school events, to accurately respond to inquiries from parents.
8. Office Equipment/Supplies
9. Understand and train users in the functions of the printers. Provide assistance in copying, scanning, faxing, using the document server, and printing.
10. Provide routine copier maintenance – replace paper and toner. Report any malfunctions to Director and schedule regular maintenance and necessary repairs.
11. Log office supply needs on posted list.

Other Office Responsibilities

1. Assist with daily attendance.
2. Pick up school mail from P.O. Box daily.
3. Accept all letters and packages delivered directly to the school.
4. Help maintain school files as needed.
5. Keep office clean and organized.
6. Assist Student Records Coordinator in the maintenance of binders and logs, by filing specific forms in their appropriate binders.
7. Participate in job overlap, shared responsibilities and cross-training of office staff.
8. When school maintenance personnel are on leave, refill toilet paper and paper towels in the bathroom. Clean up accidents and assist where needed.
9. Supervise students during recess in emergencies.
10. Provide field trip support and organization by: providing parents with copies of field trip permission slips; providing teachers with class emergency contact lists; assisting parents with submitting driver’s license, registration and insurance information to keep binder updated; informing teachers if their parent drivers need to update their documents prior to driving for a field trip.
11. Assist with annual school photos.
12. Other duties as assigned.

School Uniforms and Logo Items

1. Keep school store clean and organized.
2. Organize and maintain stock of uniforms and logo items and coordinate with Operations Assistant for new orders.
3. Track student t-shirt orders and requests. Receive payments as needed, writing receipts for each student based on their reduced pricing rates.

School Finance Responsibilities

1. Accept payments for a variety of school fees and process per establish protocol.
2. Track payments accepted with receipt book.

Health Aide Support

1. Address daily health needs of students per Local Health and Wellness Policy.
2. Assist in providing first aid and emergency care as needed.
3. Notify parents when they need to pick up their child due to illness as requested by Director/Student Records Coordinator.
4. Distribute first aid items to classrooms as needed.
5. Document and distribute required medication to students as requested by Student Records Coordinator.